AGENDA
1. To consider and accept apologies for absence
2. To receive any declarations of interest and any dispensations of disclosable pecuniary interests
3. To approve minutes of the meeting held on 1st July 2019
4. Matters arising from those Minutes not covered in this agenda
5. To receive any reports from the County and District Councillors
6. Public questions, comments or representations
(on matters connected with this Agenda – limited to four minutes per person and twenty minutes in total at discretion of the Chairman)
7. Planning
7.1 To discuss and make observations on any applications received after the date of this Agenda
7.2 To discuss and make observations on:
PF/ 19/1145 Proposed two storey rear extension, single-storey front extension and external alterations 1 Harmers Lane, Thurgarton, NR11 7PF
7.3 Update on other applications:
PF/19/0652 The Old Surgery, Thwaite Road, Aldborough – Extension
PF/19/1070 Single storey front extension 48 Margaret Lilly Way, Aldborough, NR11 7PA
PF/19/1154 Erection of 2 no. two storey dwellings Land east of 8 Pipits Meadow, Aldborough
PF/19/1130 Raising height of garage roof to create storage space 44 Margaret Lilly Way Aldborough
PF/19/1196 Erection of side and rear extensions The Old Stables, Rectory Farm, Doctors Corner
8. The Green
8.1 To discuss and agree any repairs to play equipment and benches
8.2 To receive any reply from NNDC solicitor re: bus shelter, parking and easement
8.3 To discuss skateboard ramp
8.3 To discuss and agree provision of dog bins and any other general maintenance matters
8.4 To discuss and agree permission to allow replacement/repair of water pipe to private residence
9. To agree new three-year street lighting maintenance contract
10. To discuss mobile phone reception in village
11. Community Centre
To receive and discuss any report on Community Centre matters
12. Finance and Regulatory
12.1 To approve £40 payment to NPTS for Chairmanship training – Cllr. T. Gibbons
12.2 To approve list of payments and receive actuals against budget, balance sheet and bank reconciliation
12.3 To discuss and agree payment of invoice for village sign designs
13. To receive any update on Village Sign
14. To deal with any correspondence
15. Matters for information only or next Agenda The next meeting will be on Monday 4th November 2019

AGENDA

1. To consider and accept apologies for absence
2. To receive any declarations of interest and any dispensations of disclosable pecuniary interests
3. To approve minutes of the meeting held on 9th May 2019
4. Matters arising from those Minutes not covered in this agenda
5. To receive any reports from the County and District Councillors
6. Public questions, comments or representations
(on matters connected with this Agenda – limited to four minutes per person and twenty minutes in total at discretion of the Chairman)

7. Planning
7.1 To discuss and make observations on any applications received after the date of this Agenda
7.2 Update on other applications:
PF/19/0652 The Old Surgery, Thwaite Road, Aldborough – Extension

8. Finance and Regulatory
8.1 To approve list of payments (noting new councillor training payment) and receive actuals against budget, balance sheet and bank reconciliation
8.2 To confirm appointment of Locum Clerk as permanent on the same salary terms, approving number of hours to be worked, adopting NALC template Contract of Employment
8.3 To discuss and approve new signatory/signatories for Bank and if necessary, amendment of Financial Regulation 6.4
8.4 To discuss and approve draft Planning Policy for the Parish Council

9. The Green
9.1 To discuss and agreed any action necessary following inspection of the play area and RoSPA play equipment inspection
9.2 To discuss and approve request by Nature Group to place logs and plant trees near the Pond
9.3 To discuss and agree purchase of a new bin and update on parking signs
9.4 To receive update re: work to water supply following Anglian Water Improvement and confirm share of payment with Cricket Club
9.5 To receive any reply from NNDC solicitor re: bus shelter, parking and easement.
9.6 To consider any comments following consultation re draft Management Policy, agree and make any necessary amendments and approve

10. Community Centre
To receive and discuss any report on Community Centre matters
11. To receive any update on Village Sign and consider and agree increase in earmarked reserves for the sign
12. To deal with any correspondence
13. Matters for information only or next Agenda
The next meeting will be on Monday 2nd September 2019

ALDBOROUGH and THURGARTON PARISH COUNCIL
The Annual Meeting of Aldborough & Thurgarton Parish Council which will take place at the Church Rooms, The Green on Thursday 9th May 2019 at 7pm
The Public may attend this Parish Council meeting

………………………………
Locum Clerk of the Parish Council
3rd May 2019
1. To elect the Chairman of the Council followed by signing of Acceptance of Office
2. To elect the Vice Chairman
3 Signing of Acceptance of Office by all Parish Councillors
4. To consider and accept apologies for absence
5. To receive any declarations of interest from Members
6. Public questions, comments or representations
(on matters connected with this Agenda – limited to two minutes per person and ten minutes in total at discretion of the Chairman)
7. To approve the minutes of the meeting held on 3rd April 2019
8. Matters arising from minutes
9. Reports from District Councillor and County Councillor
10. Regulatory
10.1 To review Standing Orders and Code of Conduct.
10.2 To review the Parish Council’s insurance policy and approve payment of premium
11 Planning
To discuss and make observations on any applications received after the date of this Agenda
12. Finance
12.1 To receive list of actuals against budget, balance sheets, bank reconciliation and explanation of variances to 31.3.19
12.2 To formally confirm appointment of Mr. J. Stibbons as internal auditor
12.3 To consider and approve the Annual Governance and Accountability Return as follows:
To complete the Certificate of Exemption
To receive the Annual Internal Audit Report 2017-18
To approve section 1 Annual Governance Statement
To approve section 2 Accounting Statements
12.4 To approve list of payments
13. The Green
13.1 To receive update re: bus shelter, easement and proposed parking spaces and agree any actions
13.2 To approve purchase of parking signs on The Green at £90 total
13.3 To discuss and agree remedial action requested by Anglian Water re water to The Green
13.4 To agree purchase of new bin at £550 plus VAT
13.5 To receive update re Village Sign
13.6 To approve use of Green for tractor run and to discuss any other Green matter
14. Community Centre
To receive and discuss report
15. To deal with correspondence
16. Any other matters for information only or next Agenda
17. To fix the dates and times of meetings of the Council for the ensuing year